Last Updated: April 26, 2025

Kalpavriksha Welfare Society (“KWS,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, make donations, volunteer with us, or otherwise engage with our organization.

Please read this Privacy Policy carefully. By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

 1. INFORMATION WE COLLECT

We collect information from you when you voluntarily provide it to us, such as when you register on our website, make a donation, sign up to volunteer, subscribe to our newsletter, or fill out a form. Depending on the context, we may collect the following types of information:

 1.1 Personal Identification Information
– Name
– Email address
– Postal address
– Phone number
– Date of birth (for certain volunteer opportunities)
– Photos or videos (when voluntarily shared or when participating in our events)

 1.2 Donation Information
– Credit card information (processed securely through third-party payment processors)
– Bank account details (for direct deposits or recurring donations)
– Donation history
– Tax receipts and related documentation

 1.3 Volunteer Information
– Skills and experience
– Availability
– Emergency contact details
– Background check information (where applicable for certain roles)

1.4 Automatically Collected Information
When you visit our website, we may automatically collect certain information about your device and browsing actions, including:
– IP address
– Browser type and version
– Operating system
– Referring website
– Pages viewed
– Time and date of your visit
– Time spent on pages
– Other statistics

1.5 Cookies and Similar Technologies
We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with small amounts of data that may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

2. HOW WE USE YOUR INFORMATION

We use the information we collect for various purposes, including:

2.1 Core Organization Functions
– Processing donations and issuing tax receipts
– Registering and coordinating volunteers
– Responding to inquiries and providing requested information
– Delivering services and programs to beneficiaries
– Maintaining records of our supporters and their interactions with us

2.2 Communication and Engagement
– Sending newsletters, updates, and other communications about our work
– Inviting you to events or volunteer opportunities
– Conducting surveys and obtaining feedback
– Acknowledging donations and support

2.3 Operational and Administrative Purposes
– Improving our website, programs, and services
– Analyzing usage patterns and trends
– Managing our organization effectively
– Ensuring compliance with legal obligations
– Preventing fraudulent activity and enhancing security

3. DISCLOSURE OF YOUR INFORMATION

We may share your information in the following circumstances:

3.1 Third-Party Service Providers
We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf. These third parties have access to your information only to perform these tasks and are obligated not to disclose or use it for any other purpose. Examples include:
– Payment processors for donations
– Email service providers for newsletters
– Database management services
– Website hosting and analytics providers

3.2 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

3.3 Protection of Rights
We may disclose your information when we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, or as evidence in litigation.

3.4 Organizational Transfers
If KWS is involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your information.

3.5 With Your Consent
We may share your information for any other purpose with your consent.

4. DATA RETENTION

We will retain your information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

 5. DATA SECURITY

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please note that no electronic transmission or storage of information can be entirely secure, and we cannot guarantee absolute security.

6. YOUR PRIVACY RIGHTS

Depending on your location, you may have certain rights regarding your personal information:

6.1 Access and Update
You have the right to access, correct, or update your personal information at any time.

6.2 Data Portability
You have the right to request that we transfer your data to another organization or directly to you.

6.3 Deletion
You have the right to request that we delete your personal information in certain circumstances.

6.4 Restriction
You have the right to request that we restrict the processing of your information in certain circumstances.

6.5 Withdrawal of Consent
If we are relying on your consent to process your information, you have the right to withdraw your consent at any time.

6.6 Opt-Out
You can opt out of receiving marketing communications from us at any time by using the unsubscribe link in our emails or by contacting us directly.

To exercise any of these rights, please contact us using the details provided in the “Contact Us” section below.

7. CHILDREN’S PRIVACY

Our services are not intended for individuals under the age of 18 (“Children”) without parental consent. We do not knowingly collect personal information from Children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us. If we become aware that we have collected personal information from Children without verification of parental consent, we will take steps to remove that information from our servers.

8. THIRD-PARTY WEBSITES

Our website may contain links to third-party websites. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policy of every site you visit.

9. CHANGES TO THIS PRIVACY POLICY

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

10. INTERNATIONAL DATA TRANSFERS

Your information may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside India and choose to provide information to us, please note that we transfer the information to India and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

11. CONTACT US

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Kalpavriksha Welfare Society
Cess Road, Gairi Gawon, BF Dali
Darjeeling, West Bengal, India
Email: kws.darj@gmail.com
Phone: +91 8967283391 / +91 7586083391

—

By using the Kalpavriksha Welfare Society website and services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.